Insiders are persons holding specific information that is not public, that direct or indirect concerns ICA Gruppen or financial instruments issued by ICA Gruppen or related to shares in ICA Gruppen and, if made public, would be likely to have a significant effect on the prices of such financial instruments.
A PDMR is a board member in ICA Gruppen or a member of ICA Management Team (IMT).
From where do we collect personal data?
We collect the personal data that Insiders and PDMRs provide to us.
We collect the personal data (identity data and contact data) about Insiders and PDRMs that are available in our HR-systems.
Why do we process your personal data?
ICA Gruppen processes personal data about Insiders in order to draw up and manage insider lists. That may require that we must communicate with such Insiders to get necessary information.
ICA Gruppen processes personal data about PDMRs and their relatives in order to have a record of such persons and their transactions in ICA Gruppen stocks and/or financial instruments. That may require that we must communicate with such persons to get necessary information.
We use your personal data to address and meet legal requirements, such as in a dispute or legal process. To meet legal obligations.
We must process your personal data to meet legal obligations, such as data protection laws.
Your personal data is used by ICA Gruppen to manage, protect and develop our systems and services, such as to troubleshoot, log, develop, test and improve our systems and services.
Recipients with whom we share information
We may transfer personal data to our suppliers, advisors and partners that provide us with services. The processing is necessary in order to fulfil legal obligations or to satisfy our legitimate interest.
In certain cases we share your personal data with authorities, courts and similar bodies if this is necessary in order to fulfil legal obligations or to manage and comply with legal requests.
Detailed information about records
Categories of personal data
• Identity data, including personal identity numbers
• Communication
• Contact details
• Information about when an Insider received insider information
Legal basis
We process your personal data in order to fulfil our legal obligations.
Storage period
An insider list is stored during five years from when it was drawn up or updated.
Categories of personal data
• Identity data, including personal identity numbers
• Communication
• Contact details
• Information about relatives
• Information about ownership and trade in financial instruments related to ICA Gruppen.
Legal basis
We process your personal data in order to fulfil our legal obligations.
Storage period
Information about PDMRs and their relatives and their transactions in ICA Gruppen stocks and/or financial instruments is processes as long as such person is a PDMR or a relative to a PDMR.
Categories of personal data
• Identity data, including personal identity numbers
• Communication
• Contact details
• Information about when an Insider received insider information
• Information about ownership and trade in financial instruments related to ICA Gruppen.
Legal basis
The processing is necessary in order to satisfy our legitimate interest in managing and complying with legal requirements. The processing of personal identity numbers is necessary in view of the purpose of the processing.
Storage period
Your personal data is stored for the period that is necessary for this purpose.
Categories of personal data
• Identity data, including personal identity numbers
• Communication
• Contact details
• Information on when an Insider received insider information
• Information about ownership and trade in financial instruments related to ICA Gruppen.
Legal basis
The processing is necessary in order to meet our legal obligations. The processing of personal identity numbers is necessary in view of the purpose of the processing.
Storage period
Your personal data is stored for the period that is necessary for this purpose.
Categories of personal data
• Identity data, including personal identity numbers
• Communication
• Contact details
• Information about when an Insider received insider information
• Information about ownership and trade in financial instruments related to ICA Gruppen.
Legal basis
The processing is necessary in order to satisfy our legitimate interest in life cycle management, protection and development of our systems and services.
Storage period
Your personal data is stored for the same period as is specified above for each above-mentioned purpose of processing your personal data. Personal data in logs is stored for troubleshooting and incident management for a period of 13 months calculated from the date of the logged event.
Your rights
You have certain rights coupled to your personal data that we have saved. Among other things, you have the right to request a register extract of your personal data and to have corrections made to your personal data. Read more about your rights here: www.icagruppen.se/en/dataprotection/rights
Contact
If you have any questions about the processing of your personal data, you are welcome to contact us. If you are not satisfied with the answer you have received, you have the right to lodge a complaint with the regulatory authority (Swedish Data Protection Authority).
ICA Gruppen AB’s Data Protection Officer can be reached at the postal address below (please mark the envelope “ICA Gruppen AB’s Data Protection Officer/DPO”) or by calling ICA’s switchboard, tel. +46-(0)8-561 500 00 and requesting to be connected with the Data Protection Officer.
ICA Gruppen AB
Dataskyddsombudet
Box 4075
SE-169 04 Solna, Sweden